Department of Health and Human Services
Office on Disability
Breaking Down Barriers to Health for Women with Physical Disabilities
The purpose of this contract was to provide logistical support to organize a conference and to produce a final report. New Editions worked with HHS and subject matter experts to plan for a one-day meeting in Washington, DC in March 2004. This included accomplishing the following activities:
- Drafted and finalized meeting invitation list, invitation letter and reply forms, with input from DHHS
- Disseminated invitation via email, mail and other mechanisms
- Entered registrations into a spreadsheet and send confirmation e-mails to each participant, in addition to tracking those who cannot attend
- Made hotel reservations for participants as needed
- Produced a participant list
- Produced nametags for speakers and participants
- Identified staffing needs and staffing assignments
- Arranged a working lunch
- Staffed the forum
New Editions sent monthly email reports on the logistics to the COR, that included a list of attendees as people register and were entered into the database.
New Editions developed a report by conducting the following steps:
- Developed the dissemination list for the report
- Designed the format of the report
- Made 500 copies of the report for distribution
- Mailed the report to the dissemination list
