Senior Conference Planner

The conference planner will be responsible for the successful planning and implementation of all tasks associated with a variety of accessible virtual and in-person meetings and conferences including:

  • participate in the strategic planning process for all meetings and events with client team to ensure continual improvement and quality customer service;
  • assisting with the development/production of conference materials; 
  • conducting a search for hotels, 
  • conducting site inspections; 
  • negotiating hotel contracts;
  • arranging/coordinating interpretation and captioning services; 
  • managing hotel arrangements including sleeping rooms, meeting room set up, food and beverages, and audio-visual, etc. 
  • function as an onsite manager in implementing meetings and special events to accommodate up to 1200 attendees, multiple breakout sessions, virtual components to live meetings, etc.

For virtual meetings, determine digital event hosting platforms, load presenters' slides in advance, pre-set breakout rooms, conduct trial runs prior to the meeting, and monitor for any technical difficulties throughout the meeting.

Qualifications: Minimum of 4-5 years of experience in meeting planning for federal clients and a BA degree and/or Certified Meeting Professional certificate.

Required Skills: Experience with federal government conferences. Excellent organizational, verbal, and written communication skills, experience with government contracting, ability to juggle multiple tasks simultaneously, proficiency in Microsoft Office, Zoom, Adobe, and Teams. Knowledge of federal meeting requirements, disability accommodations and the requirements of the Americans with Disabilities Act (ADA) is a plus. 

New Editions Consulting, Inc. is an Equal Opportunity Employer. It is the policy of New Editions Consulting, Inc. to afford equal employment opportunity regardless of race, color, religion, national origin, sex, age, marital status, disability or veteran status, or any other status protected by applicable law. EOE/AAP/M/F/D/V.

Please fax, e-mail, or send resume and salary requirements, (no phone calls please) to:

New Editions Consulting, Inc.

Attn:  Senior Conference Planner

103 W. Broad St., Ste. 400

Falls Church, VA 22046

Fax:  (703) 356-8314 


Listing Expiration Date